Privacy Policy
Who We Are
Company of Women Travel
Founded by Mary Schaeppi
Email address: mary@companyofwomentravel.com
Website address: https://companyofwomentravel.com
What Personal Data We Collect And Why
Account Information and Password Protection
If you create an account / user profile on this site, your information will be stored for as long as your account exists in your user profile. All users can see, edit, or delete their own personal information at any time (except you cannot change your username). Website administrators can also see and edit that information. You will select a user name and a password so that you can access your account with us at any time you wish. You agree that you will keep this information confidential. You are completely responsible for activities regarding your account and password. You agree to log off of the services at the end of each session to prevent fraud on your account by third parties. If you think there has been unauthorized use of your account or password, you agree to immediately notify Company of Women Travel and cooperate with us to resolve it. You understand that if you do not follow the terms of this paragraph, we may suspend or terminate your use of this site. You understand that we are not responsible in any way, and will not be liable to you or to any third person, if you do not comply with the terms of this paragraph.
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Email Correspondence, Email Subscriber List and Email Log
In order to confirm business transactions and communicate information to you, Company of Women Travel uses email communication as their primary correspondence. We will send emails only to customers who have chosen to give us their email address to carry out business transactions and business communications. We do not share your email with anyone else and we do not spam you.
We use Mailchimp to manage our subscriber list. Their privacy policy can be found here. We will send email announcements only to the customers who have chosen to be added to our mailing list. We do not share your email with anyone else and we do not spam you. We also use Easy Forms for Mailchimp to connect our website to our Mailchimp Subscriber List. Their privacy policy can be found here.
When you use this site several actions (e.g. commenting) trigger the dispatch of emails. They contain information about you associated with your email address. Data that is a part of these emails depends on the action performed. These emails are stored and accessible to the site management as log and are used for customer service, website management, and security purposes.
Forms and PDF Form Documents
Company of Women Travel uses forms on this website to conduct all of our business transactions, services, and collect important information needed including but not limited to reserving a spot on our trips and collecting the required information we need for you to travel with us at your request, like a health Pre-Screen & Waiver of Liability. All information is kept confidential and only used for conducting our business services to service you our customers. Company of Women Travel does not use or disclose sensitive personal information without your explicit consent.
We use Forminator Forms for our Trip Registration Forms and our Pre-Screen & Waiver of Liability Form. Their privacy policy can be found here.
We use E2PDF to email customers PDF copies of their Trip Registration Form and Pre-Screen & Waiver of Liability Form for their records. Their privacy policy can be found here.
Online Store and Payments
We collect information about you during the checkout process on our online store. Our team members have access to this information to help fulfill orders, process refunds and support you. When you purchase from us, we’ll ask you to provide information including your name, billing address, shipping address, email address, phone number, credit card/payment details and account information like username and password. We’ll use this information for purposes, such as, to:
– Send you information about your account and order
– Fulfill your order: what was purchased, when it was purchased and where it should be sent
– Respond to your requests, including refunds and complaints
– Process payments and prevent fraud
– Set up / update your account for our store
– Estimate taxes and shipping
– Comply with any legal obligations we have, such as calculating taxes
– Send you marketing messages, if you choose to receive them
We will also store comments or reviews, if you choose to leave them in our store.
We accept payments through PayPal. When processing payments, some of your data will be passed to PayPal, including information required to process or support the payment, such as the purchase total and billing information. Please see the PayPal Privacy Policy for more details.
Embedded Content from Other Websites
Links and articles on this site may include embedded content (e.g., videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These articles and services have separate privacy and data collection practices. Once you leave this site, Company of Women Travel has no control or responsibility over the privacy policies or data collection activities at another site. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Contact Forms
If you choose to use contact forms on this site, we only collect, if given by you: name, email, phone number, or any other information required in the form fields. This information is only kept for completing your customer service purposes, and is not used for marketing purposes. When visitors or users submit a form, we capture the IP Address for spam protection. We also capture the email address and might capture other personal data included in the form fields. We use Google reCAPTCHA for spam protection. Their privacy policy can be found here.
Comments
When visitors leave comments on the site, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
Visitor comments may be checked through an automated spam detection service.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Analytics
Cookies
There are various technologies to collect data about customers. A “cookie” is an element of data that a Web site can send to your browser, which may then store it on your system.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you leave a comment on our site, you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
We’ll also use cookies to keep track of any cart contents while you’re browsing the online store on our site.
Web Fonts
For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. For this purpose, your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our plugin. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO. If your browser does not support web fonts, a standard font is used by your computer. Further information about handling user data, can be found here and in Google’s privacy policy here.
Contact Information
If you have questions about this privacy policy or the practices of this site, please contact: mary@companyofwomentravel.com.
We constantly improve the tools you can use to manage the data that you provide to us. Please refer to this page from time to time to see these new features.
Company of Women Travel reserves the right to change this Privacy Policy at any time. All changes will be posted to this page, and we will use commercially reasonable efforts to notify you of any significant changes to this privacy policy.